10 Tricks For Microsoft Outlook
1. Save a few keystrokes when entering dates
When entering the start and due dates for a new task, you don't have to type the entire date. If a date is in the current month, just enter the day and Outlook will enter the rest of the date for you. For instance, if the current month is March and you enter 14, Outlook assumes you mean March 14 of the current year and fills in that date.When a date isn't in the current month, you can still save a few keystrokes by entering the month and day. Outlook will fill in the year as follows:If the month and day haven't occurred in the current year, Outlook uses the current year.If the month and day have passed, Outlook uses the next year.
2. Control how you print notes
If you use the Notes feature to jot down questions, ideas, or quick reminders, you might also want to print them occasionally. By default, Outlook prints each note on a separate page, which might or might not be what you want. You can force Outlook to fill each page, to save paper or to keep related notes together. Select the notes you want to print and then choose Print from the File menu. In the resulting Print dialog box, deselect the Start Each Item On A New Page check box in the Print Options and click OK.If the option is disabled, you're using HTML format. You must switch to plain or text format to enable this option. To do so, choose Options from the Tools menu. Click on the Mail Format tab and choose Plain Text from the Compose In This Message Format option's drop-down list. Then, click Apply and OK. Repeat the print instructions, and you'll find the Start Each Item On A New Page option is enabled. After printing the notes, just retrace your steps to reset your format setting .
3. Print e-mail when it arrives
For a variety of reasons, some of us end up printing e-mail messages. If you print most of your messages, or all of your messages from a specific source, opening each message to print it manually interrupts your work. Setting a rule to print the desired incoming mail might be more efficient. To do so:
1. From the Tools menu, choose Rules And Alerts.
2. Click New Rule on the E-mail Rules tab.
3. Click Start From A Blank Rule at the top of the resulting Rules Wizard dialog box.
4. In the Step 1 box, highlight the Check Messages When They Arrive option (it should be the default) and then click Next.
5. In the Step 1 box, select the Where My Name Is In The To Box check box (or whatever option applies, if you don't want to print all you messages) and click Next.
6. In the Step 1 box, click the Print It option and click Next.
At this point, you can identify exceptions to the rule, but we won't do that here. Just click Next, and then Finish, Apply, and OK to return to Outlook.
After setting up the new print rule, Outlook will print every incoming message that meets your requirements. Now, the chances are that you won't want to print every message. So make good use of the conditions offered in steps 5 and 7 to limit the messages Outlook prints.
4. Store sent mail efficiently
When you reply to an e-mail, Outlook stores a copy of that message in the Sent folder. If you're like me, your Sent folder has thousands of messages. If you need to find a specific message later, you must sort through all those messages, and that takes time. Instead, store your replies with the original message. For instance, suppose you automatically route all your messages from your boss into a folder named, appropriately enough, MyBoss. If you want Outlook to store your replies in MyBoss with the original messages, do the following:
1. From the Tools menu, choose Options.
2. On the Preferences tab (which should be selected by default), click E-mail Options in the E-mail section.
3. Click Advanced E-mail Options at the bottom of the Message Handling section.
4. In the Save Messages section, select the In Folders Other Than The Inbox, Save Replies With The Original Message check box and then click OK three times to return to Outlook.
Outlook will apply this setting to all of your personal folders. Just remember that Outlook saves replies with the original message and not in the Sent folder only when the original message is in a folder other than the Inbox. Outlook continues to save all replies sent from messages in the Inbox in the Sent folder.
5. Create a Flags toolbar
Quick Flags help you categorize your messages, usually by some level of importance or by task. For instance, you might use a red flag to mark messages that need a quick response and a blue flag to mark messages on which you've acted and are waiting for a response.
The problem with Quick Flags is that there's no way to customize their descriptions. Outlook identifies them only by color. You can't change the name of Red Flag to Critical. Remembering what each color represents can become burdensome.
1. An easy way to remember what each flag represents is to create a custom toolbar that displays each flag with text that means something to you. Fortunately, the process is easy:
2. From the Tools menu, choose Customize.
3. On the Toolbars tab, click New and name the new toolbar appropriately (for instance, you might name it "Flags") and click OK.
4. In the Customize dialog box, click the Commands tab.
5. Select Actions from the Categories list box.
6. Next, drag the appropriate flag color buttons from the Commands list to the custom toolbar. (If you can't find the toolbar, look behind the dialog box.)
7. After adding all the flags you want, change the text for each flag button. Right-click a flag button and replace the Name setting, e.g., &Red Flag, with something more helpful, such as "Critical." Select the Image And Text option so that Outlook will display the button's name on the toolbar.
8. Complete steps 6 and 7 for each flag button in your new toolbar.
6. Modify the scope of your Calendar work week
By default, the Work Week calendar view displays the five days of the traditional business week, Monday through Friday. To include Saturday and Sunday in that view, choose Options from the Tools menu. In the resulting Options dialog box, click Calendar Options in the Calendar section. In the Calendar Options dialog box, check Sat and Sun in the Calendar Work Week section. Then, click OK twice to return to the Calendar.You don't have to view a seven- or traditional five-day work week. Check the days of the week that apply to you for a custom work week view. For example, if you work Wednesday through Sunday, you can make those selections to build a view that reflects your schedule.
7. Use color to identify messages from specific senders
Expecting important mail? Identify it as soon as it comes in by displaying it in a distinctive color. Start by select an existing message from the sender in question, if you have one. If you don't, that's okay; you can enter the sender's name manually. Now follow these steps:
1. In Mail, choose Organize from the Tools menu.
2. In the Ways To Organize Mail pane, click the Colors link on the left side.
3. In the first condition statement (we won't use the second), choose From in the first drop-down list.
4. If you chose a message before starting, the sender's name will appear in the text box to the right. If it's the wrong name, enter the right name or the person's e-mail address.
5. Choose a color from the second drop-down list.
6. Click Apply Color and close the pane.
Afterward, Outlook will display all messages, existing and new, from the person you specified in step 4 in the color you selected in step 5.
8.Distinguish incoming mail from existing mail
By default, Outlook displays incoming mail as bold text until you read it. If you need a bit more help, consider displaying unread mail in a bright color. To do so, you'll work in a view, not a rule:
1. In Mail, choose Inbox.
2. Choose Arrange By from the View menu.
3. Select Current View and then Define View from the subsequent submenus.
4. In the Custom View Organizer dialog box, check the option and click Modify.
5. Click Automatic Formatting.
6. In the Automatic Formatting dialog box, click Font.
7. In the Font dialog box, choose a color from the Color dropdown list, and click OK three times. Then, click Apply View.
Outlook will display all unread mail in the Inbox in the color you choose in step 7. Doing so won't display unread messages automatically routed to other folders. Since this is a view, it works only on the current folder. However, you can set up a similar view for any folder you like. In addition, the unread mail formatting takes precedent over colors used to identify mail from a specific sender.
9.Force replies to reach multiple recipients
A problem arises when you need recipients to reply to everyone receiving a message. The responding recipient must remember to click Reply All instead of Reply. If the recipient forgets to click Reply All, you're the only one who will see the reply, forcing you to forward it to everyone else, which is inefficient. Before you send the message, you can configure it to reply to everyone:
When composing the message, click the Options button on the Formatting toolbar.
1. Choose Options from the resulting drop-down list.
2. In the Message Options dialog box, check the Have Replies Sent To option in the Delivery Options section, which will automatically enter your e-mail address.
3. Next, click the Select Names button to the right and select all the appropriate recipients.
4. Click Close to return to your message.
5. When any recipient responds to the message, regardless of which reply choice they click, the reply will go to everyone you specified in the Have Replies Sent To option.
10. Create a temporary work week in the Calendar
The Work Week calendar view displays a week view, and you define what constitutes a work week (see Tip #6). If you need to see more or less than the usual work week, you can temporarily change that view. In the Date Navigation pane, click the first date you want to view. Then, hold down the [Shift] key and press the last date in the period. Outlook automatically adjusts the Calendar Work Week to include all of the dates in the selected time period. Alternately, you can view a group of noncontiguous dates by holding down [Ctrl] instead of [Shift] as you click dates. Outlook will display the days in order, regardless of how you select them.
HAPPY OUTLOOKING
Sunday, June 29, 2008
10 Tricks For Microsoft Outlook
Self Confidence
SELF CONFIDENCE
There is something common in all achievers and that is self- confidence. It gives them courage to take greater risks and achieve more than they ever thought possible. Self-confidence extends their reach and makes them do miracles.
Self-confidence is our attitude which gives us a positive and realistic views about ourselves. It helps us to trust our abilities and believe that we can achieve what we dream.
Self-confident people have realistic expectations of themselves and others. Even if some of these expectations are not met they remain positive, accept themselves and look optimistically to conquer greater heights.
They feel good about themselves even when others don't appreciate and acknowledge their efforts. They don't long for the approval of others and are willing to risk and do what others are scared of doing because they believe in their ability to win. Jack Welch says, "Self-confidence gives you courage and extends your reach. It lets you take greater risks and achieve far more than you ever thought possible."
Self-confidence is contagious. Self-confident people instill confidence in others and gain the confidence of others. It is the secret of effective and successful living.
Our self-confidence is expressed in our behaviour, body language, the way we dress, talk, look, walk, what we say and think, the way we act and relate etc. A self-confident person fears nothing, has attained the truth and lives free of error.
The signs of low self-confidence are feeling of guilt, skepticism, self-shame, pride, fear, pretension, laziness, unforgiving attitudes, depression, lack of trust in oneself and others,pessimism, inferiority complex, procrastination, self-doubt, passivity, submissiveness, isolation and jealousy etc.
Be glad there are ways by which we can build up our self-confidence.
1. Have faith in yourself
Our self-confidence increases when we believe in our abilities to perform and manage things. All of us have innumerable talents and potentials, only we are often not aware of many of them. To believe in our capabilities we first of all must identify what we have. For this we have to do a SWOT analysis and realistically look at ourselves. We will discover that we are people of greatpossibilities and potentials. This faith in our abilities will boost our self-confidence. We must dwell more on our strengths and use them to negate and correct our weaknesses.
2. Look at your achievements
We can successfully do so many things. We too are great achievers. But we often brood over our failures and make our lives miserable. Think often of your successes and this will help you to increase your self-confidence. Our fear of failures prevents us from taking up anything new and challenging. Remember that we have so many qualities and abilities and that we too can be successful if we perform with all our energy, mind and heart.
3. Feel good about yourself
No one can make us feel inferior without our permission. To boost our self-confidence first of all we must feel good about ourselves. The secret of all successful and happy living is to love oneself. When I am unhappy with myself I see unhappiness everywhere and I make all those around me unhappy. I must accept myself and feel good about the way I am, the way I look, my colour, my size, my shape and believe that the world can't be same if I am not there. Enjoy yourself once in a while by joining your friends for a night out, enjoying a good meal, going for a movie, playing some games etc. Laugh and forget yourself and enjoy some moments and run away fromyour work and stress. Such activities can boost your self- confidence.
4. Fix challenging goals
Goals can do miracles in our lives. Greater the goals greater is our self-confidence. We should have both small goals and big goals. The achievement of small goals will give us enough enthusiasm and self- confidence to run towards bigger and more challenging goals. We mustthink positively about our abilities to achieve our goals and reward ourselves when we achieve them.
5. Bring in commitment and passion
Our self-confidence depends on the degree of our commitment to a cause. If we are mediocre and half-hearted the result will also be same. We must commit ourselves to success and become passionate about what we do. Our commitment is expressed in our eagerness and desire to learn and develop new skills, knowledge and talents. When we are more prepared with commitment, knowledge and skills to do a thing we become more confident.
The elephant and the maina were great friends. But the elephant always felt sad that he was not able to fly like his friend maina. So one day he asked maina to teach him how to fly. The maina agreed and led him to a cliff.
Pulling out a feather she said: "hold this feather tight in your mouth and flap your ears and jump down this cliff and you will fly."
The elephant belived her words, held the feather in his mouth and flapped his ears and behold he began to fly.
He flew over the villages, the rivers and cities and returned to his friend very happy and told her " Your feather is very powerful. Can I have this feather because I want use it whenever I want to fly."
The maina said, "its not my feather. It's a hair from your tail. You only need to believe in your ability to fly. Believe in yourself and you will do miracles."
Believe in yourself, have confidence in yourself and you will indeed do miracles.
Saturday, June 28, 2008
Toll Free Number India
Airways
Indian Airlines - 1600 180 1407J
et Airways - 1600 22 5522
SpiceJet - 1600 180 3333
Automobiles
Mahindra Scorpio - 1600 22 6006
Maruti - 1600 111 515
Tata Motors - 1600 22 5552
Windshield Experts - 1600 11 3636
Banks
ABN AMRO - 1600 11 2224
Canara Bank - 1600 44 6000
Citibank - 1600 44 2265
Corporatin Bank - 1600 443 555
Development Credit Bank - 1600 22 5769
HDFC Bank - 1600 227 227
ICICI Bank - 1600 333 499
ICICI Bank NRI - 1600 22 4848
IDBI Bank - 1600 11 6999
Indian Bank - 1600 425 1400
ING Vysya - 1600 44 9900
Kotak Mahindra Bank - 1600 22 6022
Lord Krishna Bank - 1600 11 2300
Punjab National Bank - 1600 122 222
State Bank of India - 1600 44 1955
Syndicate Bank - 1600 44 6655
Cell Phones
BenQ - 1600 22 08 08
Bird CellPhones - 1600 11 7700
Motorola MotoAssist - 1600 11 1211
Nokia - 3030 3838
Sony Ericsson - 3901 1111
Computers/IT
Adrenalin - 1600 444 445
AMD - 1600 425 6664
Apple Computers - 1600 444 683
Canon - 1600 333 366
Cisco Systems - 1600 221 777
Compaq - HP - 1600 444 999
Data One Broadband - 1600 424 1600
Dell - 1600 444 026
Epson - 1600 44 0011
eSys - 3970 0011
Genesis Tally Academy - 1600 444 888
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IBM - 1600 443 333
Lexmark - 1600 22 4477
Marshal's Point - 1600 33 4488
Microsoft - 1600 111 100
Microsoft Virus Update - 1901 333 334
Seagate - 1600 180 1104
Symantec - 1600 44 5533
TVS Electronics - 1600 444 566
WeP Peripherals - 1600 44 6446
Wipro - 1600 333 312
Xerox - 1600 180 1225
Zenith - 1600 222 004
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ABT Courier - 1600 44 8585
AFL Wizz - 1600 22 9696
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DHL - 1600 111 345
FedEx - 1600 22 6161
Goel Packers & Movers - 1600 113456
UPS - 1600 22 7171
Education
Edu Plus - 1600 444 000
Hindustan College - 1600 33 4438
NCERT - 1600 11 1265
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Best on Health - 1600 11 8899
Dr Batras - 1600 11 6767
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LifeCell - 1600 44 5323
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Roche Accu-Chek - 1600 11 45 46
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Varilux Lenses - 1600 44 8383
VLCC - 1600 33 1262
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Aiwa/Sony - 1600 11 1188
Anchor Switches - 1600 22 7979
Blue Star - 1600 22 2200
Bose Audio - 1600 11 2673
Bru Coffee Vending Machines - 1600 44 7171
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DishTV - 1600 12 3474
Faber Chimneys - 1600 21 4595
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Grundfos Pumps - 1600 33 4555
LG - 1901 180 9999
Philips - 1600 22 4422
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WorldSpace Satellite Radio - 160044 5432
Hotel Reservations
GRT Grand - 1600 44 5500
InterContinental Hotels Group - 1600 111 000
Marriott - 1600 22 0044
Sarovar Park Plaza - 1600 111 222
Taj Holidays - 1600 111 825
Insurance
AMP Sanmar - 1600 44 2200
Aviva - 1600 33 2244
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Chola MS General Insurance - 160044 5544
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LIC - 1600 33 4433
Max New York Life - 1600 33 5577
Royal Sundaram - 1600 33 8899
SBI Life Insurance - 1600 22 9090
Mattresses
Kurl-on - 1600 44 0404
Sleepwell - 1600 11 2266
Investments/ Finance
CAMS - 1600 44 2267
Chola Mutual Fund - 1600 22 2300
Easy IPO's - 3030 5757
Fidelity Investments - 1600 180 8000
Franklin Templeton Fund - 1600 425 4255
J M Morgan Stanley - 1600 22 0004
Kotak Mutual Fund - 1600 222 626
LIC Housing Finance - 1600 44 0005
SBI Mutual Fund - 1600 22 3040
Sharekhan - 1600 22 7500
Tata Mutual Fund - 1600 22 0101
Paints
Asian Paints Home Solutions - 1600 22 5678
Berger Paints Home Decor - 1600 33 8800
Teleshoppin
Asian Sky Shop - 1600 22 1600
Jaipan Teleshoppe - 1600 11 5225
Tele Brands - 1600 11 8000
VMI Teleshopping - 1600 447 777
WWS Teleshopping - 1600 220 777
Travel
Club Mahindra Holidays - 1600 33 4539
Cox & Kings - 1600 22 1235
God TV Tours - 1600 442 777
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Kumarakom Lake Resort - 1600 44 5030
Raj Travels & Tours - 1600 22 9900
Sita Tours - 1600 111 911
SOTC Tours - 1600 22 3344
UPS
APC - 1600 44 4272
Numeric - 1600 44 3266
Others
Consumer Helpline - 1600 11 4000
L'Oreal, GARNIeR - 1600 223 000
KONE Elevator - 1600 444 666
Indane - 1600 44 51 15
Aavin - 1600 44 3300
Pedigree - 1600 11 2121
Kodak India - 1600 22 8877
Domino's Pizza - 1600 111 123
World Vision India - 1600 444 550
Telecom Monitoring Cell - 1600 110 420
